Facility Rentals
Brooker Creek Preserve Environmental Education Center offers rental opportunities for businesses, corporations, organizations, and private individuals by reservation. Whether your occasion is a corporate workshop, a weekend conference, a board meeting, or a family celebration, the Center provides a perfect venue in a wild-Florida setting to escape from the urban hubbub, relax in the great outdoors, and enjoy a few moments of quiet and solitude.

For more information, call (727) 453-6800 and ask to be transferred to the Environmental Education Coordinator.

            Rental Space
            Procedures and Fees            
            Rules

Rental Space

Auditorium - Seats 200

Classroom - Seats 70

Conference Room - Seats 12

Procedures and Fees 

Reservations

• Only reservations made at least three weeks in advance will be considered.
• Reservations are on a first come, first serve basis.
• To make a reservation, call (727) 453-6800 and ask for the Environmental Education Coordinator.

Rental Fees

• Total fees include the rental fee + services + sales tax
• 50% of the rental fee is due 30 days prior to the reservation
• Rental balance is due 15 days prior to the reservation
• A Facility Rental License Agreement must be completed to secure reservation

Cancellations/Refunds

• 100% refund up to 15 days prior to date.
• No refund if cancelled within 14 days of the date or for no-shows.
• Refunds may take 4-6 weeks to process.

Security/Damage Deposit

• A $250 Security/Damage Deposit is required prior to the reservation.
• The room will be inspected by staff before and after the rental.
• Rental space must be left in the condition it was received.
• Refund of the Security/Damage Deposit, less any charges resulting from damage or misuse of the facility or other charges, may take 4-6 weeks to process.

Food

• Food is permitted.
• Food may be provided by a Pinellas County Government approved caterer.
• Approval requires the caterer provide Pinellas County Government with proof of limited liability insurance coverage and Workers' Compensation information.  Ask for details.
• Serving tables are placed in designated areas only.
• Caterers are responsible for setup and clean up.

Alcohol

• Alcohol is not permitted.

Rules

General Rules

• Advance coordination with Environmental Education Coordinator is required for:
• All vendors associated with the rental – provide list
• Site visits and deliveries by client/vendors – must be scheduled
• Setup information – minimum two weeks prior to date
• Strictly prohibited:
• Open flames, including candles
• Weapons, simulated or real
• Alcoholic beverages, unless prior written approval received
• Tacking or nailing visual aides to Center walls
• Smoking (except in the designated area)
• Prior approval required for:
• Exclusive use of public areas, such as the exhibit hall
• Use of non-County laptops
• Center catering supplies
• Linens
• Coffee pots and urns
• Serving utensils
• Cleanup and Recycling
• Garbage:
• Client is responsible for depositing garbage generated from the event in the Center’s dumpster. If garbage is excessive, it must be transported offsite and disposed of properly and legally by/at the client or caterer’s expense.
• Recycling:
• Deposit plastic items and aluminum cans in the containers provided.  If recycling is excessive, it must be transported offsite by/at the client or caterer’s expense.
• Spills/Damage/Malfunctions:
• Please immediately report any spills or malfunctions to the Center staff.

Center Condition

• Upon departure, all item brought by the client and their caterer must be removed.
• Client and their caterer must leave the Center facilities in the original condition.

Parking

• Advise the Environmental Education Coordinator of the expected attendance and parking needs.
• Vehicles allowed only in designated parking areas.
• Handicap parking is available.
• For groups larger than 50, designate someone to greet attendees and direct them to the meeting area.

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